How to create custom Outlook email templates


Are you tired of constantly typing the same email over and over again in Outlook? Creating custom email templates can save you time and streamline your communication process. In this blog post, we will guide you through the steps to create your own custom Outlook email templates.

Setting Up Custom Email Templates

First, open Outlook and click on “New Email” to create a new message. Write the email that you want to save as a template. Include any text, images, or attachments that you want to be part of the template. Once the email is complete, go to the “File” tab and select “Save As.”

Creating and Saving the Template

Next, choose “Outlook Template (*.oft)” from the drop-down menu. Give your template a descriptive name and save it in the Templates folder for easy access. Your custom Outlook email template is now ready to use.

Accessing and Using Your Custom Template

To use your custom email template, open Outlook and click on “New Items” in the Home tab. Then, select “More Items” and “Choose Form.” In the “Choose Form” dialog box, click on the “Look in” drop-down menu and select “User Templates in File System.”

Choose your custom email template from the list and click “Open.” Your template will open in a new email message, ready for you to customize and send.


Creating custom Outlook email templates can greatly improve your efficiency when it comes to repetitive email tasks. By following the steps outlined in this blog post, you can create and use personalized templates that reflect your communication style. Give it a try and see how much time you can save!

We would love to hear about your experience with creating custom Outlook email templates. Leave a comment below and share your thoughts and tips!

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